Careers

TOSL provides leading technical and quality related products and services to our clients in the areas of Engineering Products, Services and Equipment. At present, we serve the major industry sectors in Trinidad & Tobago and the Caribbean Region.

Applications are invited from suitably qualified persons for the following position:

Manager – Inventory

Job Description

The overall purpose is to provide leadership and guidance for ensuring the smooth and efficient flow of goods, services, equipment, tools and information throughout the supply chain with specifics as follows: ·

• To align the supply chain strategy with overall business objectives, identifying areas for improvement, and optimizing processes to enhance supply chain efficiency and effectiveness.
• To communicate and collaborate with sales, marketing/business development, operations, and finance teams to forecast demand, anticipate customer needs, and develop accurate demand plans that includes analyzing historical data, market trends, and customer feedback to determine appropriate inventory levels.
• To identify and mitigate risks within the supply chain, such as disruptions, delays, and quality issues. To develop contingency plans, implement risk mitigation strategies, and monitor key performance indicators (KPIs) to manage risks.
• To train, develop, manage and lead the Expediting, Inventory Control, Purchasing and Warehousing Teams to execute the SCM activities efficiently and effectively whilst achieving the established goals, objectives and KPIs.

Qualification

• Bachelor of Arts or another Undergraduate Degree in a related field – Inventory, Supply Chain Management, etc.
• Chartered Institute of Procurement and Supply CIPS certificate (Level 6 Professional Diploma in Procurement and Supply aimed at senior procurement).

Experience

• Insight into economic conditions and market dynamics
• Minimum ten (10) years’ experience in a Supply Chain, Materials Management, Logistics or Warehouse Management role with at least five (5) of these i a Supervisory role.
• Experience in the energy sector would be an asset.

Responsibilities 

• Develop appropriate SCM strategies that increase efficiency, performance and maximize customer satisfaction at the lowest cost possible.
• Manage the expediting, inventory, purchasing and warehousing teams and functions including assessing the allocation of resources, approvals of documents, delivery of products to customers and prioritizing activities to ensure client requirements are met.
• Vendor Management:
• – New vendor review.
• – Negotiation of best prices, terms and delivery timelines.
• – Performs audits and evaluations of current and potential suppliers.

Warehousing:

• Develop strategies to optimize storage space/capacity.
• Manage storage conditions in accordance with manufacturers guidelines and operational needs.
• Create and maintain work instructions and standard operating procedures to meet warehouse demands, and delivery schedules. Establish workflows and safety guidelines.
• Implement strategies to improve service quality, employee efficiency, equipment performance and interdepartmental communication.
• Manage Physical Count as per Annual schedule.
• Work with the Warehouse Supervisor and relevant SMEs to maximize working capital.
• Manage/monitor inventory levels together with the Inventory Management Analyst.
• Work closely with Finance and other internal stakeholders on major inventory/purchasing decisions, and stock reconciliations/adjustments.

Inventory Control:

• Ensure timely and accurate processing of Invoices and Delivery Notes are completed in accordance with company guidelines/procedures.
• Manage inventory schedule and counts ensuring results are reconciled, variances investigated, and reports produced.
• Work with operations, sales and business development to determine optimum reorder levels to minimize stock, and maximize working capital.
• Ensure Inventory Control works closely with Warehousing and Operations to complete a minimum 100% annual physical Stock count.
• Ensure Inventory Control works closely with the Expediting, Purchasing and Warehousing to achieve Inventory data accuracy.

Expediting:

• Ensure all regulatory and statutory requirements are met.
• Manage all price negotiations with Freight Forwarders and third-party transportation partners.
• Ensure that the most cost-effective solutions, e.g. cargo consolidation, economic order quantity (EOQ), Shipping Terms, Mode, etc. is utilized.

Purchasing:

• Manage all activities related to the sourcing and procurement of the necessary materials and services needed to meet the varying levels of demand for the company including approval of purchase orders (POs), analysis of purchase patterns and delivery data to ensure customer requirements are met and costs managed.

General:

• Support and ensure proper utilization of TOSL’s enterprise resource planning (ERP) system.
• Review processes to determine areas for improvement including the ability to incorporate technology where possible.
• Ensure employees are appropriately trained emphasizing QHSES guidelines.
• Comply with legal, regulatory and other applicable standards including recording keeping as per legal requirements.
• Coach, mentor and develop members of the Departments.
• Lead the team in executing best practices and measuring performance via agreed-upon Key Performance Indicators (KPIs) which are SMART (Specific, Measurable, Attainable, Realistic, Timebound ensuring that systems, tools and support are in place to achieve them.
• Prepare monthly department reports including updates on department goals, your KPIs and provide a look ahead.
• Keeping abreast of current trends in volatile variables of SCM such as material costs, logistics rates, lead times, etc.
• Perform any other duties as may be required to ensure the timely achievement of organizational goals and objectives.

Skills & Abilities

• Proficient in inventory, accounting and auditing principles and practices.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Thorough knowledge with an ERP software
• Thorough knowledge and experience in Reorder/Replenish Software
• Ability to be innovative and think outside the box.
• Strong analytical and negotiation skills
• Excellent problem-solving mindset
• Demonstrated leadership abilities and interpersonal skills.
• Ability to communicate effectively.

Deadline: Friday 29th, March 2024 at 4:00pm

Apply Here